Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions
Organize and maintain all documentation pertaining to the project; including RFIs, Submittals, NCRs, drawings, etc.
Assist with verification, registration, filing and control of incoming and outgoing documentation
Review document management processes and propose any improvements and efficiencies
Establish, track and be fully accountable for document workflows
Upload drawings, specifications and technical documents
Interface with the project team to maintain the control of documentation
Assist in audit verification of documentation to ensure project files are current and labelled correctly
Print, Duplicate, bind, and distribute documentation as required
Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
Assist in Creation/Communication/implementation and maintenance and document control reporting
Perform project database input and word-processing functions
Assist in developing training plans/process for documentation
Assist in maintaining a project RASCI (distribution) Matrix
Providing support to all project participants including external parties with document control practices for project documentation
Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.
Perform other clerical duties as assigned
Qualifications and Education Requirements
3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.
Experience with all Microsoft Office Suite software is required.
Experience with Excel micro and macro, automating and pulling data is essential.
Experience with PDF software (Adobe and Bluebeam) is required.
Experience with Electronic Document Management systems is required
Experience working with many file types
Complete understanding of construction documents
Preferred Skills
Excellent interpersonal communication skills
Ability to work individually or as part of a team
Strong Attention to details
Ability to multi-task and meet deadlines in a fast-paced environment
Ability to interpret and implement processes, procedures, workflows and standards
Ability and flexibility to quickly learn other software tools as required
Ability to document work tasks (work instructions)